News

EU Data Protection overhaul finally approved

15/04/2016

After 4 years of discussions, the General Data Protection Regulation (GDPR) was formally approved yesterday by the European Parliament, meaning new EU-wide privacy rules will come into force in 2018. 

 

eugdpr

 

The European General Data Protection Regulation represents the most significant change to data protection in the UK and EU since 1995.  Once adopted, it will have the force of law across all 27 EU states, giving uniformity of data protection laws across all member states and significantly increasing penalties for non-compliance.

There are two components to the new law: the General Data Protection Regulation (GDPR), which is designed to give EU citizens better control of their personal data, and the Data Protection Directive, which covers how personal data is used by police in the EU.

The reform aims to make the rules clearer and more consistent by replacing the current patchwork of national laws with one, common EU-law.
A new one-stop-shop for businesses will mean that firms will only have to deal with one single supervisory authority, not 28, making it simpler and cheaper for companies to do business in the EU.


Now that political agreement has been reached, there will be a period of technical checking and formal approvals which could take several months where there could still be some changes made.

All companies that operate in Europe now have until May 2018 to comply with the new law, or potentially face fines of up to 4% of annual turnover or €20 million.  While it may seem a long time away, organisations are already moving to compliance as many of the obligations will take time to integrate.

 

Here are some tips to help you get started:

1 – Data protection authorities will be able to ask for a copy of your privacy policies and procedures/documents at any time so ensure they are all in order and review regularly and keep them up to date.

 2 – Create a governance group that oversees all your privacy activities, led by a senior manager. If you have over 250 employees you will also need to appoint a Data Protection Officer. The group should develop metrics to measure the status of privacy efforts, report regularly and create statements of compliance that will be required as part of your organisation’s annual report.

3 – Implement a breach notification process and enhance your incident management processes and your detection and response capabilities. Any data breach must be notified to the relevant data protection authority, even if protective measures, such as encryption, are in place; or the likelihood of harm is low.

4 – Prepare your organisation to fulfil the “right to be forgotten”, “right to erasure” and the “right to data portability”. A strategy covering topics such as data classification, retention, collection, destruction, storage and search will be required – and it should cover all mechanisms by which data is collected, including the internet, call centres and paper.

5 – Create and enforce privacy throughout your systems’ lifecycles to meet the “privacy by design” requirement, whether you buy or develop. This will ensure privacy controls are stronger, simpler to implement, harder to by-pass and totally embedded in a system’s core functionality.

6 – Put a portable device plan in place. An important aspect to the new legislation is ensuring that your organisation is using the right technology.  A simple and yet effective way to store data safely is through encryption. USB flash drives are very commonly used in the workplace for data in transit, yet the average company is often far too relaxed about data security and portable device use. Regardless, there are a huge amount of breaches every year that take place as a result of lost, stolen or discarded USB flash drives which have not been encrypted, and thus protected.  An easy solution is to invest in SafeToGo™ , a hardware encrypted USB.   These USBs can also be centrally managed through SafeConsole® by Datalocker and include a variety of features, such as remote kill to disable lost flash drives, secure assistance for forgotten passwords, and the ability to recover any lost data.

64gb available

SafeConsole® by Datalocker server software provides organisations with full security and compliance alongside SafeToGo™, with password and hardware encryption to protect all stored information automatically.

SafeConsole

Organisations should take action now to implement appropriate measures for improved data security. If a USB is stolen or lost and the data on it is encrypted this will be classed as a security breach rather than a data breach and may not have to be reported. Are you SafeToGo yet?

SafeToGo™ is a Cardwave product, if you would like to find out more please contact us today.   www.cardwave.com   Tel:  + 44(0)1380 738395   sales@cardwave.com

 Cardwave is also launching a collection of resources and solutions to help secure your business data.  If you would like to receive this please sign up here http://eepurl.com/bX7V_1  to receive it when it is available.

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